ILM FAQs

Paperless office, is a myth
The concept of a paperless office has been around since the inception of the digital age. Most people believed that with the advent of the computer age, the dependency on paper would reduce and that the digital age would usher in the paperless office. This has not happened so far and going by current trends, it looks like the paperless office is not about to materialize anytime in the near future.

Storage, is a costly affair. Worse, a needless dilemma
Companies’ operating in large metropolitan cities or in densely populated commercial centers face a daily challenge with respect to optimal office space utilization. Real estate prices are constantly rising and companies that are growing need to constantly decide between adding more desk space for employees or adding more filing cabinet space for information storage.

There's more information than less, in the digital age
The advent of the computer age has not reduced the usage of paper as predicted. The irony is that computers have increased the amount of paper generated by individuals and companies. Employees working on computers tend to generate multiple paper based draft and final copies of electronic information in the form of print outs, which only add to the information storage and management requirement.

Managing Information takes special skills
Every Company generates information as part of its regular operation. The core business of most companies is never the management and storage of this information. Nonetheless, companies try and build in-house systems to help navigate the sea of information that builds up in the regular course of business.

Most companies do not recognize that storage and management of information is critical to the success of a company and that the timely and accurate accessibility to this information is critical. Information lifecycle management is a specialized business today and companies have realized the importance of comprehensive information management services.

Information management has Statutory and Organizational requirements
The government stipulates that it's statutory for some paper and electronic based records be maintained for a specified period.These records need to be indexed and filed and be made available and accessible when required. If information cannot be made available at the right time and in the desired format, then the consequences of this could be serious for the company.

Pressing need for reduction in cost of storage and retrieval
Companies are required to maintain records for a certain predefined period based on statutory or organizational requirements. The paper copies and originals need to be stored in a safe environment and they should be accessible when the need arises. Most companies store these records in their offices to reduce retrieval and storage costs. In most cases this activity is executed as the need arises and without any clear consideration for the long term cost. Most companies end up spending far more than is necessary to efficiently manage and store their records.

Reduce risk in Information management through offsite back up of critical and regular information
In the post 9/11 scenario, off-site back-up has gained importance and attention. Companies have started to recognize the benefits of storing critical back-ups offsite to facilitate an accurate and speedy recovery. Large corporations have been able to spread their risk by making copies of one office available in other site offices.

Increasing importance for information retention processes and destruction services
Companies now recognize that information that is not destroyed in a timely and secure manner on the completion of its utility, can be harmful for the company in the future. Once information is no longer required to be maintained by any statutory or organizational requirement, it should be destroyed in the most secure and appropriate manner. Paper based information can be shredded and for additional security it can also be pulped.

• Dedicated customized vehicles to manage the express and regular delivery requirements. Designed to provide the best security during the transportation process
• Computer generated pick list system to minimize the checks prior to delivery and ensure accuracy.
• Customized predefined delivery scheduling available for customers with specific requirements
• Safehouse has a provision of two scheduled deliveries in a day. It also manages express deliveries to its customers as required
• The vehicles are secure and are never left unattended at any place ensuring the safety of the information contained within.
• The driver is always accompanied with a helper who is trained to do the delivery and the pick up of the records.
• Vehicles are climate controlled to ensure safe delivery of electronic media in storage.

• Safehouse provides its customers with a complete electronic and paper based Information management solution.
• Safehouse has best of breed Software that is highly customizable and flexible to handle various types of information.
• Safehouse is the only provider of Destruction bin rotation services in India. We manage destruction bins at the customer's premises
• Safehouse provides its customers a secure 24/7 Web based access to the information stored at it site
• Safehouse has the flexibility and infrastructure to offer a customized delivery / pick up solution for every customer.
• Safehouse has multiple levels of security / safety / confidentiality with redundancy built into its systems.